This process of filling down can be done for multiple columns simultaneously by first selecting multiple columns with Ctrl or Shift, then performing the Fill > Down operation. When you click on Close & Load, a new sheet will be added to the workbook with these changes.
Power Query will fill down each section of blank cells in the column with the value from the cell above it. To fill down, just right-click on the column header and select Fill and then Down. In Power Query, the blank cells are labeled as null in each cell. You can also create a query that connects to a different data source like a database or the web. From anywhere inside the table, you can select the Data or Power Query tab, and then select From Table/Range. Filling Down Using Power Queryįor this option, your data should be in Excel Table format. Paste Values with the Right-click & Drag Mouse Shortcutĥ Keyboard Shortcuts to Paste Values in Excel 2. There are other ways to paste values, including the right-click menu or using keyboard shortcuts. You can find the Paste Values option on the Home tab in the Paste drop-down menu: Then, if you do any sorting, the data will not change. It is a good idea to now copy the entire data column and then paste over it using the Paste Values option so that the data is hard coded. Hold the Ctrl key, then hit Enter.īecause your formula reference is relative (B2), not absolute ($B$2), each cell will simply copy the value for the cell directly above it. Instead, use Ctrl+ Enter to fill all of the selected cells with the same formula. That's all you need for the formula! Step 3: Ctrl+Enter the FormulaĪfter writing the formula, don't just hit Enter. Type the equals sign ( =) and then reference the cell above (in the case of our example, B2). Step 2: Write the Formulaįrom here you can start typing the formula, which is very simple. When you hit OK, you'll notice that the cells that have values in them are no longer selected. This will select only the blank cells from the current selection. Once the Go To Special window is open, you can choose the option that says Blanks. Then press the Special button for the Go To Special window. Click to enlargeĪn alternative is to open the Go To window using F5 or Ctrl+ G. This is done by using the Go To Special window from the Find & Select menu on the Home tab of the ribbon. With all of those cells selected, we can pare down our selection to include only the blank cells. There are many ways to do this, including holding the Shift key down while you navigate to the bottom of your column, or if your data is in an Excel Table, using the keyboard shortcut Ctrl+ Space.Ĭheckout my posts on 7 Keyboard Shortcuts for Selecting Cells and Ranges in Excel and 5 Keyboard Shortcuts for Rows and Columns in Excel to learn more. In order to select the blank cells in a column and fill them with a formula, we start by selecting all of the cells (including the populated cells). The first way to solve this problem is by using a very simple formula in all of the blank cells that references the cell above. In this post we'll look at three ways to automate this process with: a simple formula, Power Query, and a VBA macro. You can simply double-click or drag down the fill handle for the cell that you want copied, to populate the cells below it with the same value.īut is there an easy way to replicate that process hundreds of times for reports that have large amounts of data?
Easy way to delete blank rows in excel for mac download#
You can download both the BEGIN and FINAL files if you want to follow along and practice.įill Down Techniques BEGIN.xlsx (323.3 KB)įill Down Techniques FINAL.xlsm (465.5 KB) Filling Down Blank CellsĮxcel makes it easy to fill down, or copy down, a value into the cells below. Watch on YouTube & Subscribe to our Channel Download the Excel Files
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